Making the most of meetings:
Meetings can be highly productive if participants have read meeting documents prior, the meeting is well Chaired, discussions remain focussed and action orientated and minutes are sent out promptly to make people accountable for their actions.
Some of the must do's for good meetings:
- A detailed agenda dividing items up into “for noting”, “for discussion” and “for decision".
- Start on time – a Chair can defer to the “for noting” items while waiting for a quorum.
- Reports, papers, previous Minutes have all been read prior.
- The Chair is given the “green light” to cut off discussions when they are no longer providing new information.
- Finish on time.